Imagine logging into your EPFO account and seeing a company you never worked for in your PF passbook.
This usually happens when an incorrect PF Member ID is linked to your Universal Account Number (UAN).
Such errors can affect your PF transfers, withdrawals, and service history.
The good news is that with the right steps, this issue can be easily corrected.
Why Does This Error Happen?
Most of the time, the problem occurs due to a data entry or mapping mistake by the employer.
Common reasons include:
Linking someone else’s PF number to your UAN
Creating an extra Member ID by mistake
Using an incorrect Establishment Code
These errors are usually noticed when you check your EPFO Member e-Seva portal or passbook.
Step 1: Document the Mistake
Before contacting anyone, gather all evidence:
Note down your UAN and all linked PF Member IDs
Highlight the incorrect Member ID
Save screenshots of your passbook and service history
Keep your appointment letter or salary slips from the correct employer
Having this information ready will make the correction process smoother.
Step 2: Contact the Employer
Reach out to the HR or payroll team of the employer whose PF ID is wrongly linked to your UAN.
Send an email or written notice explaining the issue
Attach screenshots for clarity
Ask them to request a correction or de-linking with the regional EPFO office
The EPFO usually updates records based on employer confirmation.
Step 3: File an Online Complaint
To officially register your case, file a grievance on the EPFiGMS portal. Include:
Your UAN
Correct and incorrect PF Member IDs
Name of the employer
Screenshots and proof of your communication with HR
Clearly mention that you only want the incorrect mapping corrected, not a transfer or closure.
Step 4: Follow Up at the PF Office (If Needed)
If the online complaint does not get resolved, visit the regional PF office with:
UAN details
Identity proof
Grievance copy
Employer’s response
Explain that you want only the incorrect PF Member ID removed.
The correction may take a few weeks, but the system will eventually update.
Tips to Avoid Future Errors
Always provide your old UAN to your new employer
Check your service history on the EPFO portal after 1–2 months of joining
Keep your KYC updated to prevent duplicate or incorrect PF accounts
Even though an incorrect PF Member ID can be frustrating, careful documentation, communication, and follow-up ensure your PF record is corrected.
Once fixed, your UAN will reflect a clear and accurate service history.
